Refund Policies

Refunds And Withdrawal Dates

The date the student officially notifies the Registrar’s Office of the withdrawal is the official date used to determine any financial adjustments. Tuition and mandatory fees are reduced according to the withdrawal schedule below. Once financial adjustments have been made any overpayment will be refunded to the student. You will be ineligible to keep any institutional, federal and state financial aid, including loans and grants.

Fall 2017

Fall 2017 Semester Dates

Refund Amount

Before August 28, 2017

100%

Aug. 28 – Sept. 3, 2017

90%

Sept. 4 – Sept. 10, 2017

50%

Sept. 11 – Sept. 17, 2017

25%

After September 17, 2017

No Refund

Spring 2018

Spring 2018 Semester Dates

Refund Amount

Before January 29, 2017

100%

Jan. 29 – Feb. 4, 2017

90%

Feb. 5 – Feb. 11, 2017

50%

Feb. 12 – Feb. 18, 2017

25%

After February 18, 2017

No Refund

  • If federal financial aid has been received, it will be returned to the lender based on the length of time you attended classes as established by federal guidelines.
  • Please note that the return of any aid may create an unpaid balance. If you receive a refund check prior to withdrawing, you may be responsible for returning those funds to VWU.
  • After October 27, 2017, all fall financial aid is considered “earned”, and March 19, 2018, all spring financial aid is considered “earned” and no further adjustments will be made.
  • An administrative fee of 5% of the total semester charges, or $100, whichever is less will be added to your account if you withdrawal for any reason.

Room Refunds

Any resident student moving out of housing must meet certain criteria.

Please check with Residence Life or the Dean of Students Office to obtain permission to move off campus. Any student who chooses to move off campus (or who is required to move off for disciplinary reasons) but remains registered for classes, will be refunded the following amounts:

If you move off campus

Refund Amount

Before August 28, 2017

100%

August 28 - Sept. 3, 2017

90%

After Sept. 3, 2017

No Refund

Part-Time Status

Students who are enrolled for less than 12 credit hours at the end of drop/add date, will have their tuition charges adjusted based on the number of credit hours you are enrolled.

Please Note: If you are taking less than 12 hours at the end of the drop/add period (the first week of the semester), you may have to forfeit all or a portion of your financial aid. All students living on campus who are registered for less than 12 hours will be billed full-time tuition regardless of how many credit hours they are taking. However, financial aid is based on the actual hours registered.

Refund Checks

Refund checks will be processed once all financial aid has been applied to your student account. The Office of Finance and Administration will release refund checks approximately one month after the start of the semester.  If a student’s federal aid exceeds their scholarships/grants, he/she will receive a refund check.  If a Parent Plus Loan was borrowed to satisfy the student’s balance, VWU will issue a refund check to the Parent Plus Loan borrower.  VWU is not required to issue a refund check if a student’s scholarships/grants exceed their federal loan amounts.  If the student wishes to receive a refund check, please complete a Student Refund Request in the Office of Finance and Administration located in Boyd.  Refunds can also be added to Marlin$ upon request through the Office of Finance and Administration.