2018 Commencement Information
Congratulations, Class of 2018!
This is the day that you've all been working toward. The information below will serve as your guide to making this day special for you, your family and friends.
2018 Commencement Ceremonies
Virginia Wesleyan University
49th Commencement Ceremony
Saturday, May 19, 2018
University Commons (in front of the Greer Environmental Sciences Center)
Commencement Speaker: Pamela Northam
Saturday, May 19, 2018
1 p.m. (following Commencement)
Hofheimer Library, first floor
Friday, May 18, 2018
6 p.m. (Preludial Concert by Wesleyan Chorale at 5:30 p.m.)
Haygood United Methodist Church
No tickets required
Speaker: Reverend Karla M. Kincannon '76
Severe Weather Plan for Commencement
In the event of a forecast for severe weather on Saturday, the decision to move Commencement Ceremonies into Convocation Hall inside the Jane P. Batten Student Center will be made by the Wednesday preceding Commencement. Students, faculty and staff will be notified of the change accordingly.
If Commencement is moved to the Batten Convocation Center, tickets will be required for guests (see below).
In the event that unpredicted severe weather occurs the morning of Commencement, there will be a delay until heavy rain, thunder, and lightning have passed the area and the University determines it's safe to proceed with the ceremony.
Commencement ticket information: Graduates will be given seven tickets when they pick up their cap and gown, to be used only in the event that severe weather is predicted for Saturday and a decision is made to move Commencement into Convocation Hall of the Batten Student Center.
Please note: All student account balances, as well as Registrar Office and Financial Aid Office holds must be satisfied prior to receiving a cap, gown and commencement tickets.
Live Stream Information
Commencement will be live streamed and will also be simulcast in Boyd Dining Center for guests on campus during the ceremony. A link to the live stream will be provided.
Senior Week Events
Visit the Senior Week Events page or contact the Office of Student Activities at 757.233.8785 for more information.
Important Information For Graduating Seniors
All students intending to participate in the graduation must attend rehearsal. If it is impossible to do so, please contact College Marshal Dr. Kathy Merlock Jackson via Kathy Reese at 757-455-3240 or email@example.com.
Rehearsal will take place at at 4 p.m. on Thursday, May 17 in the C-MAC of the Jane P. Batten Student Center. You do not need to bring your cap and gown to the rehearsal.
Commencement Day Instructions
Please note that graduates must be in the C-MAC of the Jane P. Batten Student Center no later than 10 a.m. on Commencement Day (Saturday, May 19) to prepare for the procession. Bring your cap and gown to the gym, but do not bring purses or similar items of value. There is no safe place to leave them during the ceremony.
Diplomas: Graduates will receive their diplomas during the ceremony.
Following the ceremony, family and friends of graduates should travel to Boyd Dining Center to meet graduates and enjoy refreshments.
Attire for Graduates
Guidelines for appropriate attire at Commencement have been established by the Commencement Committee in order to maintain the dignity suitable for the occasion and to show respect for the University, its graduates, and their families. Black academic gowns and mortar boards are the dress of the day, complemented by dark skirts, dresses, or dress pants and black dress shoes for women and dark dress pants and black shoes and socks for men. Flip-flops, tennis shoes, bare feet and shorts are unacceptable.
In accordance with the national code on academic regalia, no personal adornments of any kind are to be worn on the cap, gown, or hood. This includes badges, corsages, and lettering of any kind. Religious-based head wear should be a solid dark color.
ALL GRADUATES MUST FOLLOW the College's Commencement Attire Policy, which outlines appropriate Commencement attire including detailed guidelines for academic honor cords, military honor cords, stoles, pins and more.
Caps and Gowns
Caps and gowns will be available in the Business Office beginning Monday, May 14, once you have cleared your account. You are requested to pay any account balance you may have due at the Business Office during regular business hours prior to 12 p.m. on Friday, May 18. Caps and gowns may be kept by the graduates as a keepsake following Commencement.
Questions regarding caps and gowns and settling your Virginia Wesleyan account should be directed to Elaine Aird in the Finance and Administration Office at 757.455.3310.
Graduates will receive their diplomas during the ceremony. Students with financial holds on their account will not receive their diploma until the hold is cleared by the Business Office and/or Financial Aid Office.
Required Application/Other Information from the Registrar
Students must submit an Application for Graduation via the Registrar to participate in Commencement, available on WebAdvisor. Click on "Application for Graduation" under Academic Profiles heading on the Student Menu. December graduates from the previous semester are eligible to participate in May Commencement.
Potential August graduates (students who have at most two courses remaining to be completed by the end of the spring semester of their graduating year) may petition the Registrar for approval to "walk" in the May ceremony. The specifics of the Two-Course Rule are listed on page 55 of the Academic Catalog. Complete the form and return it to the Office of the Registrar. Summer registration must be completed before approval can be granted. The Registrar's Office can be reached by calling 757.455.3358.
Financial Aid Information
Any student who received a Stafford Loan (Subsidized and/or Unsubsidized) is required to complete an exit counseling session prior to graduation. Each semester there will be multiple sessions held on campus. You can contact Financial Aid Director Teresa Rhyne by email at firstname.lastname@example.org or call 757-455-3102 for more information. Additionally, before you will be able to pick up your cap, gown, or official transcript you must complete an online session. To complete the online exit counseling session, please log in to www.studentloans.gov with the same PIN number you used to sign your Master Promissory Note and FAFSA (Free Application for Federal Student Aid). Once you complete the online session, be sure to let financial aid know. Should you have difficulty completing the online exit counseling session or have questions, please contact us at 757.455.3345 or email@example.com.
Any student who has received a Perkins Loan while enrolled at Virginia Wesleyan University must complete an exit counseling session prior to graduation. To complete the exit online please go to www.mycampusloan.com. Once there, follow the instructions to complete the exit. Go to "View my Account" and go to E exit. More information concerning this important matter will be sent by email and to campus mailboxes for resident students or mailed home for commuters. Please call Ms. Dely Johnson at 757.455.3286 with any questions.
Other Commencement Notes
If you need to drop off elderly guests or persons with disabilities at the door of the Jane P. Batten Student Center, please inform security personnel of that fact. You will be directed to the front of the Center for the drop-off. Please move your vehicle to the parking lot as quickly as possible to clear the drop-off area. There will be designated space on the floor for guests in wheelchairs. For the hearing impaired, the commencement ceremony will be signed.
Scribner Bookstore will be open on Commencement Day from 10 a.m. until 3 p.m. VWU diploma frames and other college memorabilia will be available for purchase. Graduation announcements, diploma frames and other college memorabilia may be ordered online
Candid Color Photography will photograph each graduate crossing the stage. Professional photos will be available for purchase online at www.candidcolor.net. Select "Graduation Day" and use access code : TBA.
Please do not approach the stage to take your own photographs as this may interfere with the work of the photographers.
A variety of hotels are located in the Norfolk and Virginia Beach area. Visit our hotel information page to find out more. You can also find hotels, attractions and other information through the Virginia Beach Convention and Visitors Bureau or the Norfolk Convention and Visitors Bureau.