Email Signature Guidelines
Email Signature Instructions
Font: Arial (Sans Sarif in Gmail)
Font size: 10 pt (“Normal” in Gmail)
Font color: All black
Quotes: Do not add quotes or sayings as they appear to be on behalf of the University
Handwritten signatures: Not recommended because image files may not translate
Social media icons: Do not use because image files may not translate, use hyperlinked words (see below)
Line 1: Name in bold. First name and last name only, middle initial optional. VWU Alumni may include a graduation class year after their names in this format: John Smith ’96
Line 2: Official job title. If employee has multiple titles, list one on one line, the other on the next line etc.
Line 3: Virginia Wesleyan University, stays exactly as is
Line 4: VWU street address, stays exactly as is
Line 5: City, state, zip, stays exactly as is
Line 6: Employee’s VWU phone with periods in between, direct line
Line 7: Employee’s VWU email address
Line 8: Web address – preferred is the main VWU address, optional is their department/unit address
Line 10: Social media links written out as the word/title of the platform hyperlinked to that page. Preferred is linking these to the main VWU accounts, optional is linking to office/unit social media pages. Recommended to limit these to 3.
VWU Logo: Copy and paste as is. VWU institutional logo only. NO OTHER LOGOS.
The Web Address (URL) for the logo is: http://www.vwu.edu/img/email-logo.jpg
Copy and paste the following, including VWU logo exactly as is into your email signature field.
Replace personal information with your own.