Email Signature Guidelines

Email Signature Instructions


Font: Arial (Sans Sarif in Gmail)
Font size: 10 pt (“Normal” in Gmail)
Font color: All black
Quotes: Do not add quotes or sayings as they appear to be on behalf of the University
Handwritten signatures: Not recommended because image files may not translate
Social media icons: Do not use because image files may not translate, use hyperlinked words (see below)

Line 1: Name in bold. First name and last name only, middle initial optional. VWU Alumni may include a graduation class year after their names in this format: John Smith ’96
Line 2: Official job title. If employee has multiple titles, list one on one line, the other on the next line etc.
Line 3: Virginia Wesleyan University, stays exactly as is
Line 4: VWU street address, stays exactly as is
Line 5: City, state, zip, stays exactly as is


Line 6: Employee’s VWU phone with periods in between, direct line
Line 7: Employee’s VWU email address
Line 8: Web address – preferred is the main VWU address, optional is their department/unit address
Line 10: Social media links written out as the word/title of the platform hyperlinked to that page. Preferred is linking these to the main VWU accounts, optional is linking to office/unit social media pages. Recommended to limit these to 3.

VWU Logo: Copy and paste as is. VWU institutional logo only. NO OTHER LOGOS.
The Web Address (URL) for the logo is:

Copy and paste the following, including VWU logo exactly as is into your email signature field.
Replace personal information with your own.


First Name Last Name
Official VWU Job Title
Virginia Wesleyan University
5817 Wesleyan Drive
Virginia Beach, Virginia 23455

Phone: 757.XXX.XXXX
Social: Facebook | X | Instagram
Virginia Wesleyan University

Please consider the environment before printing this email.