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Refund And Withdrawal Policies

The date the student officially notifies the Registrar’s Office of the withdrawal is the official date used to determine any financial adjustments. Tuition and mandatory fees are reduced according to the withdrawal schedule below. Any Federal Financial Aid or Military Tuition Assistance (TA) Benefits, a student is entitled to will need to be adjusted based on when the student withdraws. These adjustments will be calculated using the Federal Financial Aid Return of Funds Guidelines, until 60% of the enrolled term has passed. Once financial adjustments have been made any overpayment will be refunded to the student.

Online Undergraduate Completion and Masters Programs

Through First Week of Classes

100% Tuition Refund for both Dropped and Withdrawn Classes

After First Week of Classes

No Refund for Dropped or Withdrawn Classes

Day and Evening & Weekend Programs

Prior to First Day of Classes

100% Tuition and Room/Board* Refund for both Dropped and Withdrawn Classes

First Week of Classes

90% Refund of Tuition and Room/Board* for Withdrawn Classes
100% Refund of Tuition for Dropped Classes

Second Week of Classes

50% Refund of Tuition and Room/Board* for Withdrawn Classes
No Refund for Dropped Classes

Third Week of Classes

25% Refund of Tuition and Room/Board* for Withdrawn Classes
No Refund for Dropped Classes

After Third Week of Classes

No Refund for Dropped Classes, Withdrawn Classes or Room/Board

*If applicable
  • Federal Financial Aid or Military TA  will be returned to the correct programs based on the length of time you attended classes as established by federal guidelines. Once 60% of the semester or term has passed there will be no adjustments made to these programs.  Please contact the Financial Aid Office for these dates.
  • All VWU Scholarships and Grants and Virginia State Aid, will be adjusted based on the percentage of Tuition and fees being charged at the point of withdrawing.
  • Please note that the return of any aid may create an unpaid balance. If you receive a refund check prior to withdrawing, you may be responsible for returning those funds to VWU.
  • An administrative fee of 5% of the total semester charges, or $100, whichever is less will be added to your account if you withdrawal for any reason.

Room Refunds

Any resident student moving out of housing must meet certain criteria.

Please check with Residence Life or the Dean of Students Office to obtain permission to move off campus. Any student who chooses to move off campus (or who is required to move off for disciplinary reasons) but remains registered for classes, will be refunded the following amounts:

If you move off campus

Refund Amount

Prior to First Day of Classes

100%

First Week of Classes

90%

After First Week of Classes

No Refund

Part-Time Status

Students who are enrolled for less than 12 credit hours at the end of drop/add date, will have their tuition charges adjusted based on the number of credit hours you are enrolled.

Refund Checks

Refund checks will be processed once all financial aid has been applied to your student account. The Office of Finance and Administration will release refund checks approximately one month after the start of the semester.  If a student’s federal aid exceeds their scholarships/grants, he/she will receive a refund check.  If a Parent Plus Loan was borrowed to satisfy the student’s balance, VWU will issue a refund check to the Parent Plus Loan borrower.  VWU is not required to issue a refund check if a student’s scholarships/grants exceed their federal loan amounts.  If the student wishes to receive a refund check, please complete a Student Refund Request in the Office of Finance and Administration located in Boyd.  Refunds can also be added to Marlin$ upon request through the Office of Finance and Administration.